How to create ‘zoning’ within the workplace

Creating zoning within the workplace involves designing and organising different areas or zones to serve specific functions, improve productivity, and enhance the overall work environment. Zoning can help in optimising space, fostering collaboration, and accommodating various work activities.

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Here's our apex step-by-step guide on how to create zoning within your workspace:

Assess Your Needs:

Understand your company's specific needs, the nature of work, and the types of activities that take place within the workspace. Consider factors like team collaboration, individual tasks, client meetings, relaxation, and privacy.

Define Zone Functions:

Identify the primary functions that need to be accommodated within the workplace. Common zones may include:

• Open workstations for individual tasks
• Collaboration areas for team discussions and brainstorming
• Quiet zones for focused work or phone calls
• Meeting rooms for presentations and client meetings
• Lounge or relaxation areas for breaks

Space Planning:

Analyse the available physical space and plan how to allocate different zones. Consider factors such as traffic flow, proximity to other zones, natural light, noise levels, and ergonomic considerations.

Layout and Design:

Develop a layout that clearly separates different zones using various design elements, such as furniture arrangement, colour schemes, flooring, lighting, and signage. Each zone should have a distinct visual identity that reflects its purpose.

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Furniture and Equipment:

Choose furniture and equipment that are appropriate for each zone's function. This could include desks, chairs, collaboration tables, privacy screens, whiteboards, and AV equipment for meeting areas.

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Acoustic Considerations:

Address acoustic issues by incorporating sound-absorbing materials like carpets, curtains, acoustic panels, and ceiling treatments. This helps maintain the desired noise levels in different zones.

Technology Integration:

Ensure that each zone is equipped with the necessary technology infrastructure, such as power outlets, charging stations, Wi-Fi access, video conferencing tools, and audiovisual equipment.

Flexibility and Adaptability:

Design the zoning with flexibility in mind. Use modular furniture and movable partitions that can be rearranged to accommodate changing needs and team sizes.

Employee Involvement:

Involve employees in the design process to understand their preferences and needs. This fosters a sense of ownership and can lead to a more productive and comfortable workspace.

Testing and Refinement:

After implementing the zoning concept, gather feedback from employees and observe how well the different zones are functioning. Make necessary adjustments based on the feedback to ensure optimal functionality and comfort.

Ongoing Maintenance:

Regularly assess the effectiveness of the zoning arrangement and make adjustments as needed. As the company evolves and grows, the zoning strategy may need to adapt accordingly.

Furniture and Equipment:

Choose furniture and equipment that are appropriate for each zone's function. This could include desks, chairs, collaboration tables, privacy screens, whiteboards, and AV equipment for meeting areas.

Creating zoning within the workplace requires careful planning, collaboration with design professionals if needed, and a commitment to creating an environment that enhances both individual and team productivity while catering to employees' well-being.

Contact us at 01582 492434 or info@apex-office.com to discuss how we can help